Privacy policy

1. Data controller

The controller responsible for processing personal data in connection with this website and enquiries to our practice is:

Naim Kolgeci · Ingenieurbüro Kolgeci
Paul-Bertz-Straße 29, 09120 Chemnitz, Germany
Email: info@ib-kolgeci.de
Phone: +49 176 80414936

2. Website access and hosting

The website is provided through ChatGPT Sites by OpenAI. Accessing it involves processing technical data needed to deliver the website, ensure its availability and prevent misuse. This may include the IP address, date and time of access, requested address, referring page, browser and device information, and technical log and security data.

Our legal basis is Article 6(1)(f) GDPR. Our legitimate interest is the secure and reliable provision of our website. Hosting and infrastructure operators receive the technical information needed to provide their respective services.

OpenAI operates the hosting platform. According to OpenAI's privacy policy, OpenAI Ireland Limited, 1st Floor, The Liffey Trust Centre, 117–126 Sheriff Street Upper, Dublin 1, D01 YC43, Ireland, is responsible for its own processing in the European Economic Area. Details of this platform processing are described in the OpenAI privacy policy. Where processing is carried out on behalf of a controller, the contractual provisions applicable to the respective account may apply.

3. Email, telephone and project enquiries

If you contact us by email or telephone, we process the information you provide, such as your name, contact details, project location, project description and documents. We use it to respond to and handle your enquiry and, where applicable, to take steps towards a contract or fulfil a contract.

For enquiries relating to a contract, the legal basis is Article 6(1)(b) GDPR. We handle other enquiries under Article 6(1)(f) GDPR; our legitimate interest is appropriate communication with prospective clients and business partners.

The project forms transmit your details only when you select “Send enquiry”. The submitted information includes your name, email address, selected enquiry categories, description and a technical timestamp, together with any telephone number, project location and attachments you choose to provide. We use Formspree, Inc. to receive and forward submissions. Form data is transmitted to Formspree and may be stored in the associated form account. Our website code does not store your entries permanently in the browser.

Formspree also processes technical connection data, such as IP addresses, browser information and the referring address, to provide the service and prevent misuse. Further information is available in the Formspree privacy policy. Alternatively, you can contact us directly by email or telephone.

Your name, email address and description are used to handle a meaningful enquiry. Providing a telephone number, project location or attachments is voluntary. Please submit only documents needed for your building project.

4. Cookies and external content

The website code we created does not itself set cookies or use local browser storage for your enquiries. We have not integrated advertising or analytics services, social media embeds, or embedded maps and videos. Fonts and project images are served locally with the website. Language selection uses separate page addresses and does not require a language cookie.

Technical functions of the hosting platform and form provider may be subject to separate privacy and cookie rules. External pages, such as Google Maps or WhatsApp, open only when you click the respective link, and the provider's privacy policy applies there. Our website code does not load these services as embeds when you simply view our pages.

5. Recipients and international transfers

Hosting, infrastructure, form processing, telecommunications and email providers are used to deliver the website and handle communications. Any further disclosure by our practice takes place where it is necessary to fulfil your instructions, required by law or authorised by you.

According to its privacy policy, the OpenAI platform may also process data outside the European Economic Area, particularly in the United States. OpenAI describes the use of adequacy decisions and standard contractual clauses as transfer mechanisms. The provisions applicable to the respective platform processing depend on the provider's current terms. Exclusively German or European hosting is not guaranteed for this website.

Formspree states that it operates its services on infrastructure in the United States and uses standard contractual clauses as a processor for international transfers. Form data may therefore be processed in the United States. Formspree publishes details in its security and privacy information.

6. Retention periods

Enquiries and correspondence are retained for as long as they are needed to handle the enquiry, maintain a subsequent business relationship or protect legitimate claims. Where statutory retention obligations apply, further retention follows those provisions. Data that is no longer needed is deleted unless another legal basis for its retention applies.

The retention period for technical platform data is governed by the rules applicable to the hosting provider and its privacy policy. Our practice does not set a separate fixed period for this data.

The availability and retention of submissions in Formspree also depend on the applicable provider terms, the plan used and deletions made in the form account.

7. Your data protection rights

Subject to the statutory requirements, your rights include:

• Access to your personal data under Article 15 GDPR.
• Rectification of inaccurate data under Article 16 GDPR.
• Erasure under Article 17 GDPR.
• Restriction of processing under Article 18 GDPR.
• Data portability under Article 20 GDPR.

Where processing is based on your consent, you may withdraw it with effect for the future. To exercise your rights in relation to our practice, contact info@ib-kolgeci.de. Where OpenAI is responsible for its own processing, you may also contact the privacy contacts identified by OpenAI.

8. Right to lodge a complaint

You have the right to lodge a complaint with a data protection supervisory authority. For controllers based in Saxony, the following authority is particularly relevant:

Sächsische Datenschutz- und Transparenzbeauftragte
Maternistraße 17, 01067 Dresden
Email: post@sdtb.sachsen.de
Lodge a complaint with the supervisory authority

9. Changes to this policy

This privacy policy will be updated if the website's functions, data processing or applicable legal requirements change.